Booth Lake Memorial Park Minutes from the monthly meeting held on

April 19, 2012. Meeting held at Village of East Troy Municipal Building.

 

Meeting called to order at 7:00 P.M. by Chairman Harley Kurtz, followed by the Pledge of Allegiance.

 

Members present: Harley Kurtz & Dusty Stanford – Village of East Troy, Larry Mitten – Town of East Troy, Kathleen Tober & John O’Brien – Town of Troy.

Members absent/excused: Melanie Denhart – Town of East Troy.

Also present: Allen Curler, Secretary. Mary & Bryan Harding, Kim & Dan Zaeske.

 

Minutes from the March 21, 2012 Regular Meeting and the March 24^th & 31^st, 2012 Special Meetings were presented. Mary Harding made a correction to the number of staff returning this year. Motion by Dusty Stanford/2^nd Larry Mitten to accept minutes from March 21^st, 24^th, and 31^st as presented with corrections. Motion passed 5/0.

 

Treasurers Report was presented by the Secretary. Melanie Denhart was out of town on business and had forwarded the report to Secretary for presentation. Motion by Dusty Stanford/2^nd Kathleen Tober to accept Treasurers Report as presented. Motion passed 5/0.

 

UNFINISHED BUSSINESS

 

A.    Park Supervisor/Caretaker Position. Kim and Dan Zaeske were given copy of Employment Agreement. Secretary noted some minor changes made to contract to reflect the job description. Motion by Dusty Stanford/2^nd Larry Mitten to accept changes made to contract. Motion passed 5/0. The Zaeske’s reviewed the contract; Mary Harding had some concerns as to the no pets due to an occasional problem with mice, and the Board felt this could be addressed in the future if needed. The Zaeske’s agreed that they would accept the position of Park Supervisor and Caretaker as presented. Motion by Dusty Stanford/2^nd by Larry Mitten to offer the position of Park Supervisor/Caretaker to the Zaeske’s and that they have accepted the offer. Motion passed 5/0.

Chairman Kurtz noted that Mary Harding will be in charge of training the Zaeske’s as previously set by the Board.

B.     Letters to other job applicants. The Board agreed that the Secretary should send letters to the other job applicants thanking them for their interest in the position.

C.    Park Operations. Bryan Harding reported: 1. The piers will be in within the next 1-2 weeks as help is available, he will do the boat launch pier himself after repairs are made. 2. Bryan suggested that the Board Look at purchasing a smaller riding mower as the large mower they have is too cumbersome.

Mary Harding reported: 1. She is working on setting up CPR training, Gateway now requires 12 people for a class and she only has about 7 plus the Zaeske’s to certify, she is looking at different options. 2. Carpet on stairs has been installed, carpet and installation was donated by Scott Johnson, Mary will give him Seasonal Pass for his work. 3. Boy Scouts are scheduled for a April 28^th park clean-up, Bryan will rent brush hog to cut Peace Garden. 

Park Operations (continued)

             4. Flowers are needed for planters, she’s looking for donations, will check with Melanie

            as to who donated last year. 5. Lights in parking lot and beach are out, she will

            have Melanie contact Weenergies.

Larry Mitten asked about possible planting of trees in Park. Bryan Harding thought that the trees do need trimming. Larry Mitten to get bids on trimming and have on next month’s agenda.

D.    Web Site. Mary Harding still has problem with the Hosting Co. for web site, she is checking to see if Go Daddy (or domain co.) can also be hosting site.

E.     Money Box. Bryan Harding has not found anything secure enough yet. He will check on having one made or making current one more secure.

F.     Push Mower. Bryan Harding has not been able to find used mower, he will look at purchasing a new one for the $200 authorized price.

G.    Water Line Update. Water line to upper restrooms is in and working with good pressure. Bubbler should be able to be turned on now. Mary Harding felt that O’Leary’s left a mess from the installation of the line.

H.    Well Update. Chairman Kurtz reported that the old well for the upper restrooms has been filled and the DNR has been notified.

 

NEW BUSINESS

 

A.    Election of Officers. Chairman Kurtz discussed the election of the Park Board Officers and opened nominations for positions to be filled. Motion by Larry Mitten/2^nd Kathleen Tober to nominate and appoint Harley Kurtz as Chairman, Dusty Stanford as Vice Chairman, Melanie Denhart as Treasurer. Motion passed 5/0

Motion by Larry Mitten/2^nd Kathleen Tober that nominations be closed. Motion passed 5/0

B.     Possible By-Laws changes. Chairman Kurtz discussed possible changes that could be made to the Parks By-Laws regarding the position of secretary and treasurer as to being appointed or hired by the Board. The secretary pointed out that the By-Laws would have to be amended by resolution and if the Board was going to do this they may also want to look at the date for the election of officers. The Board agreed and secretary to have resolutions to be amended at next month’s meeting.

 

Correspondence. None

 

Public Input. Kathleen Tober brought up the changes being made to the Child Labor Laws. Secretary to put on next month’s agenda.

 

Next month’s agenda. Next month’s meeting May 16^th, will be held at the park. Walk around by Board to start at 5:30 P.M. followed by Park Board pot luck dinner, with regular meeting to follow at approximately 7:00 P.M.

 

Adjournment. Motion by Dusty Stanford/2^nd Kathleen Tober to adjourn. Motion passed 5/0.

Meeting adjourned at 7:55 P.M.

      Respectfully Submitted,                                                                                          Minutes approved as presented,

Allen Curler, Secretary                                                                                May 16, 2012

Booth Lake Memorial Park Minutes from the monthly meeting held on

March 21, 2012. Meeting held at Village of East Troy Municipal Building.

 

Meeting called to order at 7:00 P.M. by Chairman Harley Kurtz, followed by the Pledge

Of Allegiance.

 

Members present: Harley Kurtz & Dusty Stanford – Village of East Troy, Larry Mitten & Melanie Denhart – Town of East Troy, Kathleen Tober & John O’Brien – Town of Troy.

Members absent: None

Also present: Allen Curler, Secretary. Mary & Bryan Harding, and John Kendall.

 

Minutes from the February 16, 2012 Regular Meeting and the February 29, 2012 Special Meeting were presented. Motion by Dusty Stanford/2^nd John O’Brien to accept minutes from both meetings as presented. Motion passed 6/0.

 

Treasurers Report was presented by Melanie Denhart. She reported that the Town of Troy has not yet paid their annual amount as requested by March 1, 2012. She asked Kathleen Tober to check into issue. Motion by Dusty Stanford/2^nd Larry Mitten to accept Treasurers Report as presented. Motion passed 6/0.

 

A.     Park Operations – Mary Harding reported: 1. O’Leary Plumbing was coming this Thursday to replace broken pipe. 2. Plumbing problem in house, toilets and drains gurgling, circuit breaker tripped and may need 20 amp breaker, O’Leary’s to look at. 3. Boat Launch stickers have been ordered. 4. Boat slip rental letters ready to be mailed. 5. O’Leary’s scheduled to open rest rooms April 10^th . 6. She is in process of setting up CPR and Medic First Aid training, she has 5 staff certified and 5 to be certified, looking to fill 2 life guard and 2 gate guard positions as she has 5 of each returning. She is working with Gateway for required training. 7. New Boat Launch box needed. Kathleen Tober to check with DNR as to availability, Bryan Harding to check other sources. Motion Melanie Denhart/2^nd Dusty Stanford to authorize Bryan to spend up to $100.00 for new box if Kathleen Tober cannot get one from DNR. Motion passed 6/0 8. Large mower will be used again, but need new push mower. Motion by Dusty Stanford/2^nd John O’Brien to authorize Bryan to purchase a new or used mower not to exceed $200.00. Motion passed 6/0.

A.     John Kendal – Stated as Town of Troy Chairman he has had taxpayers ask if new position of secretary if fiscally responsible, is there a job description with duties. Dusty Stanford and Melaine Denhart explained that the position and salary are not new, and how the salary came about. The job description is in the Park’s By-Laws. He questioned the legal aspects of Park’s Agenda and a recent closed meeting that he felt was not properly noticed, to which the secretary presented documentation contrary to his feelings.

B.     Web Site- Mary has been working on problem. New domain name purchased for 5 years and hosting site needs to be put together. Kathleen Tober questioned the Park’s tax exempt status.

C.     Set Date for interviews – March 24^th tentative date set for interviews of job applicants. Start at 8:30 a.m., and schedule 45 minutes per application with 15 minute break in between applicants.

Correspondence –  Melanie Denhart has picked up application from Post Office.

 

Public Input -  John Kendall advised not to do business by phone. Melanie Denhart questioned Mr. Kendalls comments about complaints from taxpayers as she has not heard any from Town of East Troy residents, to which Mr. Kendall replied that they don’t care about the park. Melanie said she took his comments as an insult to the Town of East Troy residents.

 

Next Months Agenda – Money box, lawnmower, Well/waterline update, Policy books, Possible Special Meeting dates.

 

Convene to Closed Session – Motion by Dusty Stanford/ 2^nd Melanie Denhart to convene to Closed Session per Wis. Stats. 19.85 (1) (c). Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Review job description, applications and pay for Park Supervisor/Caretaker position.

Motion passed by unanimous vote 6/0.

Convened to Closed Session at 7:52 P.M.

 

Reconvene to Open Session – Motion by Melanie Denhart/2^nd Dusty Stannford, to Reconvene to Open Session. Motion passed by unanimous vote 6/0.

Reconvened to Open Session at 8:43 P.M.

 

1.      Motion by Dusty Stanford/2^nd Kathleen Tober to set a training wage of $10.00 per hour for the new Supervisor/Caretaker for the 2012 season, not to exceed 100 hours of training.

Adjournment – Motion by Dusty Stanford/2^nd Melanie Denhart to adjourn. Motion passed 6/0.    Meeting adjourned at 8:45 P.M.

 

 

Respectfully submitted,

Allen Curler, Secretary

 

Minutes approved as presented w/corrections.

April 19, 2012